The Secretariat is responsible for coordinating and implementing the day-to-day activities of the PREZODE Initiative.
Aims and Activities
- Support the SC and the GA for the organization of meetings and reports;
- Prepare draft proposals for the SC to discuss, validate, and submit to the GA;
- Organize elections for the GA and the SC;
- Support the additional working groups, or operational committees, on specific topics created by the SC;
- Ensure the availability of tools to facilitate coordination, collaboration, and communication between members;
- Prepare communication materials to foster exchange with external stakeholders, or potential partners;
- Support the review and evaluation of the activities performed;
- Report each year on its activities and on budget-related issues;
- Manage all issues related to personal data protection in accordance with applicable rules.
To ensure efficient operations, oversee activities and manage reports, the Secretariat participates as an observer in the SC.
Composition
The Secretariat is composed of project managers and administrative staff. It is led by a General Secretary.
The Secretariat’s human, financial, and material resources shall be provided on a voluntary basis by PREZODE members. A call will be launched among members to support the Secretariat. Members agreeing to do so will enter into a specific Consortium Agreement.
As a provisional measure, the meetings of the Secretariat shall be convened by the preparatory committee established before the creation of the Secretariat. The definitive hosting arrangement for the Secretariat shall be approved subsequently by the members of the GA.